Grey Fleet Management

We make sure that if employees are using their own vehicles, they’re fit for purpose and meet all legal requirements.

Grey Fleet Vehicle Checks 

What we do:

We make sure that if employees are using their own vehicles, they’re fit for purpose and meet all legal requirements. 

  • MOT
  • Road Tax
  • Business Insurance

How we do it:

  • By providing a robust, legal and fully compliant management tool with realtime updates
  • We monitor your drivers vehicles and let you know when there’s an issue – before it’s too late. 
  • Online driver enrollment
  • Paperless system
  • Electronic checking
  • Instant checks results
  • Robust driver follow-up
  • Management KPI’s

Transparent Service
Transparent Pricing

Grey Fleet Explained

Grey Fleet is a descriptive term for any vehicles that does not belong to your company and the employee uses their private vehicle for business travel. This might include a vehicle purchased via an employee ownership scheme, a privately rented vehicle or a privately owned vehicle by an employee.


Tackling Grey Fleet

Tackling grey fleet can be challenging, DriverCheck will help keep your drivers on the right track as driving your own car for business use can be difficult for fleets to control. All the information you need from a grey fleet management system can be delivered by the fully automated DriverChecks Grey Fleet System. Managing grey fleet can reduce costs and deliver further benefits, such as enhanced environmental performance, duty of care and corporate image.

Grey fleet driving for work laws

At DriverCheck we like to keep things simple, we assist businesses ensure their Grey Fleet is both legal & compliant and work within the law.

Our system is there to ensure the grey fleet is compliant by having a valid MOT certificate where necessary. Your drivers have business insurance when driving their own vehicle for work and the have valid road tax where applicable.

The Health and Safety at Work etc Act 1974 requires employers to ensure, so far as is reasonably practicable, the health and safety of all employees while at work. Employers and employees also have a responsibility to ensure that others are not put at risk during any work related driving activities.

Our Grey Fleet software solution ensures your business is compliant with current legislation confirms appropriate business use insurance, MOT & Road Tax where applicable with full alerting for renewal of any of these grey fleet areas.

Warning…if a vehicle’s owner chooses to avoid all three and continues to drive, the offences may go undetected indefinitely, unless the vehicle comes to the attention of the authorities. One sure-fire way to bring vehicle roadworthiness, tax and driver insurance under scrutiny is involvement in a road traffic accident.

Drivers that fail to observe their legal responsibilities are treated seriously by the courts. Commensurately, in cases where injury or death results, the implications are far more serious.

Grey fleet communication

Communicating with the employee is a key and delicate step when introducing measures for risk reduction. Below you can find an example from British Telecom’s guide for employees, a manual created to help all drivers reduce their risk while driving on company business.

BT Example – Why do I need to provide details about my personal vehicle and insurance? If you drive your own private vehicle on BT business, BT has a duty of care to manage this, and help protect you. This is in line with the joint Health and Safety Executive and Department for Transport guidance on ‘’Driving at work’’. The questions about your own vehicle and insurance details are based on the minimum level of information BT is required to hold as part of the risk assessment process for managing its ‘grey fleet’ drivers. Increased attention is being focused on drivers using their own vehicle for work journeys by the regulators and professional bodies, which is why BT has now introduced this process in line with industry good practice and compliance requirements. It is particularly relevant because different types and ages of vehicle have different in-built safety, environmental and fuel efficiency standards. The data is only used to help BT better quantify and manage its exposures, risks and compliance.

Grey Fleet software

DriverCheck’s Grey Fleet Software Solution has been developed with our clients in mind, the DriverCheck’s grey fleet software solution is clear and concise according to the feedback we receive.

The DriverCheck software solution is web-based, it’s intuitive to use, we like to keep things simple, on logging into the Grey Fleet & Driving Licence Solution you are greeted by a dashboard that features a road risk traffic light system and a demographic view of all your drivers KPI’s.

This one view provides a high-level driver summary of all stat’s and it provides the drill down granular view from the summary page, making it a fast and very efficient way to gain the information you require.

No laborious searching for the driver information you require, no more long-winded reports that you have to review (there is a full management reporting suite where required).

Our Car Allowance management solution provides a simple online risk management solution to manage grey fleet drivers ensuring your meeting your health and safety requirements of the business.

The DriverCheck software solution will enable your business the have all the grey fleet data relating to both grey fleet drivers and their vehicle credentials are both valid and up to date.

Contact Us

Garscadden House

3 Dalsetter Crescent
Glasgow G15 8TG

Let’s Talk

Our team works together to provide a trusted, professional, personal service, designed to meet the needs of your business.

Get in touch today to find out how we can help.