A business must ensure it has a robust set of procedures and policies in place for its Grey Fleet. Your business must ensure its procedure includes a full audit trail to ensure your business has a defend against any charges of failing your duty of care when you operate a grey fleet. Communication is key to the any grey fleet policy and should be made visible throughout your organisation.
If a grey fleet driver is out on company / business, your business could be liable in the event your employe driving on company business has an accident. There is also overall employee duty of care.
The responsibility of the grey fleet should be assigned to an individual within your business, this is a position of key responsibility HR, Fleet , H&S. This is a crucial element of any businesses risk assessment, and the visibility of grey fleet management should be provided as a simple solution for all grey fleet drivers so it is adhered to.
An effective grey fleet software solution will lead to lead to improved efficient business performance.